Catering Editor

Contents: This guide will show you how to access the Catering Editor, where you can create and manage packing lists

Catering Editor Overview

Packing Lists can be used for Catering and Delivery orders to ensure that all items are included and packaged correctly. The Packing List serves as a checklist for your staff and will contain menu items ordered and the components you have setup to be included for each item.

This guide will show you the following:

• Accessing the Catering Editor
• Components Tab
• Creating Components
• Usage Tab
• Attaching Components to Items
• Search Existing Items and Components
• Edit Existing Components
• Place a Test Order

Accessing the Catering Editor

To access the Catering Editor, proceed to your online ordering website and follow the below steps:

1. Click the icon in the top right corner of your site

2. Login with your management account credentials

3. Click the icon in the top right corner that displays after successful login, which will open your Backend Management site in a new tab

4. On the newly opened Management Tab, click on the Menus Tab

5. Click Switch to Catering Editor link

   

Note

If you do not have an account with management access, please register as a customer and ask your NovaDine Rep to upgrade your account

Components Tab

Each item offered for catering and/or delivery needs to have corresponding components added to make up the packing list

Example:To prepare a Catering Party Pack for 15 for a catering order, the expeditor must put together the following: 15 Party Plates, 15 Cutlery Sets, 6 Soup Spoons, 1 Serving Spoon, 1 Ladle, 3 Tongs, 1 Catering bag.

Overview

Creating Components

To create a component:

1. Click the Components Tab

2. Click “New”

3. Fill in the below fields to create a component:

   1. Component: the name of the component (e.g., 10oz. container, serving spoon, sour cream)
   2. Category: the component category (e.g., utensils, food, paper)
   3. Package: the container type (e.g., bag, 20 pack, each)
   4. Package Size: with unit, gives the size of the package (e.g., for a 16oz. container, the package size would be 16 and the unit would be oz.)
   5. Unit: the unit of measurement (e.g., for a 16oz. container, the package size would be 16 and the unit would be oz.)
   6. Min Quantity: minimum quantity of the component
   7. If the components packaging can be broken up, enable the checkbox. If not, leave blank

4. Click “Save”

   

Usage Tab

Now that you have created your components, you must attach your components to a menu item and create the packing list

Overview

Attaching Components to Items

To assign a component to an item:

1. Click the Usage Tab

2. Click “New”

3. Fill in the below fields to create an item:

   1. Item: select the item by using the drop down arrow. The list displayed will be items from your menu
   2. Component: select the component by using the drop down arrow. The list displayed will be from the components tab
   3. Per Quantity: the quantity required per item
   4. Additional: any amount to include in addition to the ‘Per Quantity’ field (e.g., if you have an order for 10 people you may want to include additional plates, forks, napkins, etc.)
   5. Unit: select the unit using the drop down arrow

4. Click “Save”

   

5. The assigned component is now visible next to the item under ‘My Grid’

   

Search Existing Items and Components

Once you have started using the catering editor, items and categories will accumulate. The following organization tools will help you change the grouping of the information within the tab pages. This can prevent adding multiples of components and assigned components

1. Point your mouse on the column headings and double click one of the column names (Item, Component, Per Qty, Additional or Unit) to view a dropdown menu of sorting options. Use the arrow to choose your option from the list

   

2. The Components work in the same manor. If you choose “Columns” from the dropdown menu a second option list appears

   

Edit Existing Components

Once you have created a component or assigned a component to an item you can edit these at any time to adjust, as needed

Edit a Component

To edit your components:

1. Click “Edit” or double click on the category name

2. Update the information in the fields, as needed

3. Click “Save”

   

Edit a Component Attached to an Item

To edit components that are assigned to an item:

1. Click “Edit” or double click on the item name under My Grid

2. Update the information in the fields, as needed

3. Click “Save”

   

Place a Test Order

After you make any updates or assign components to an item, run a test order. This allows you to test the item and component relationships that you have created and confirm that all of your calculations are correct.

1. Click the Test Order Tab

2. Click in the space below the Item column and use the drop down data field to type in or choose an item from the list

3. Click in the space below the Qty column and enter a quantity

4. Click “Run Test” when finished

   

5. Results of running a Test Order shown below